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Employees
2,000+
Industry
Hospitality & Gaming

Hoiana replaces global HR solution with Cadena HRM Series 5.

As Vietnam’s premier luxury integrated resort, Hoiana Resort & Golf stands as a beacon of high-end tourism in Central Vietnam. Spanning a massive coastal footprint, the destination combines an award-winning golf course, a state-of-the-art casino, and a collection of world-renowned luxury hotel brands. Managing such a multi-faceted operation requires a workforce of 2,000 employees who deliver 24/7 excellence across diverse departments, from gaming floors to guest suites.

After years of adapting a global HR system to Vietnam's hospitality industry, Hoiana switched to Cadena for a solution better suited to its operational needs. Cadena's attendance module helps Hoiana manage its 2,000 employees with greater accuracy and compliance, while streamlining HR operations and costs.

Results at a glance
Scale
Supporting 2,000 employees across golf, casino, and multiple hotel brands.
Automation
Automated service charge calculation and complex hospitality attendance logic.
Cost Efficiency
Drastic reduction in ongoing investment for legislative updates and system maintenance.
Compliance
A system fully compliant to local labor laws.
The challenge

Overcoming the limitations of global systems in local waters

Prior to partnering with Cadena, Hoiana spent several years attempting to implement a well-known global HR system for their attendance and payroll needs. Despite the global reputation of the previous software, the project did not succeed. The primary obstacle was the system's inability to keep pace with the high frequency of labor law changes in Vietnam and the prohibitive ongoing investment costs required to customize a global platform for local statutory compliance.

Hoiana needed a partner that understood the unique "always-on" nature of the hospitality industry while offering a proven, cost-effective solution for Vietnamese regulatory compliance. They required a system that could handle the complexity of a 2,000-person integrated resort without the friction of a global-only architecture.

The scope

A proven digital foundation for hospitality

Phase 1 (2025):
The rollout of core operational modules including Staffing, Time Attendance, and Payroll.
Time attendance for hospitality:
Cadena’s attendance module was specifically developed for the hotel industry. It is uniquely capable of managing the complex shift patterns, 24-hour rotations, and split-shifts inherent to large-scale resort environments.
Service charge management:
The implementation includes a specialized hospitality function for Service Charge calculation, automating the distribution of service funds to staff with precision and transparency.
Employee Self-Service (ESS):
A comprehensive portal allowing 2,000+ staff members to manage their profiles, leave, overtime, and attendance records, and view payslips digitally.
Future Expansion (2026):
The roadmap includes a second phase focusing on the employee lifecycle, including performance appraisal, probationary evaluation, and contract renewal appraisal.
The benefits

Local compliance at an international standard

1
Proven hospitality expertise
By opting for a system purpose-built for the industry, Hoiana avoided the friction of adapting global software to local needs. With a proven track record in 150+ Vietnam-based hotels, Cadena natively handles Hoiana’s complex operational requirements—from casino pit rotations to golf course scheduling—without the need for costly workarounds.
2
Seamless payroll compliance
Cadena’s strength in local compliance proved vital. Unlike global systems that require expensive custom development for every legislative update, Cadena provides agile, local support that ensures payroll, tax, and social insurance calculations are always aligned with the latest Vietnamese laws.
3
Optimized employee lifecycle
The move toward the 2026 modules (Appraisals and Renewals) ensures that Hoiana can move beyond just "paying people" to "growing people." Automating the probationary and contract renewal process ensures that top talent is retained and evaluated through a transparent, digital workflow.